Tools For Registered Users

- SACNAS Membership Information

The regular travel scholarships application process for the 2009 SACNAS National Conference closes April 30, 2010. SACNAS provides a summer travel scholarship application process specifically for students attending summer research programs. Funding for summer research program participants to attend the SACNAS conference is not guaranteed and is determined based on availability of funds.

The summer travel scholarship process is different from the regular application process; it is a three-step process requiring the summer program director’s involvement:

How do my students submit an application?
Program directors must enroll their summer program with SACNAS before students participating in a summer program may access the summer travel scholarships application. Once the program is enrolled, SACNAS will issue an access code for directors. Distribute the code to your students; when they use SACNAS’ online summer travel scholarships system, they must enter this access code in order to begin the summer travel scholarships application. Note: program directors do not need to be SACNAS members to enroll a summer program.

How do I enroll my summer program?
Program directors can enroll their summer programs starting: May 15, 2010

1. Login to your MySACNAS account or, if you do not already have one, create a new user account including your email, name, institution, and address.
2. Select the link on the left: “MySACNAS Home”
   (On the “MySACNAS Home” page you will have access to the link to begin the process of enrolling your program.)
3. Click on the link to “Enroll Summer Program.”
4. Fill out the required information. The form requires you to submit basic information on your summer program.
5. Upon successful submission, a confirmation page will appear. This page will contain your program’s unique access code. This completes the program enrollment process.

How do I invite the students in my program to enroll?
It is the program director’s responsibility to submit their students’ email addresses in the summer program system and to manage their progress.

1. Login to your MySACNAS account and return to the “MySACNAS Home” page.
2. Select the link for “Manage Your Summer Program.”
3. Enter the email addresses of each of the summer program students you would like to have access to the summer travel scholarships process. Upon submission of each unique email address, the system will send an automated email to that student with your program unique access code and summer travel scholarships application instructions.
4. Up until the summer application deadline (July 9, 2010 at 5 p.m. Pacific), you may return to the “Manage Your Summer Program” page at any time to review your students’ status.

How do I manage my students applying for summer travel scholarships?
Program directors have access to a management site accessible through their MySACNAS account. On the “Manage Your Summer Program” site, you will be able to:

• add student emails
• view which of your students have applied for summer travel scholarships
• check the status of students’ application materials
• send automated reminder emails to students who have not applied or who are missing materials

What does the travel scholarship application process entail?
Students are required to first register online and then to complete a set of application materials to apply for travel scholarships for the SACNAS National Conference. Note: payment for conference registration and membership dues are required at the time of registration; if your program or another institution will be covering the cost of the registration and/or dues, you must enter the individual in the “Sponsor an Individual” system in MySACNAS before the individual begins the registration and travel scholarship application processes.

For additional information on sponsoring the registration and/or dues of one or more individual, please see the sponsor an attendee page.

To learn more about what information and materials your students will need to submit in the travel scholarship application process, as well as what financial responsibilities they are agreeing to, please visit the travel scholarships guidelines page.

What should I do if I am experiencing problems or have additional questions? For additional information regarding the process and procedures for summer travel scholarships application for summer program students, please contact SACNAS at (toll free) 877-SACNAS-1 and request to speak with a travel scholarship program manager.

Who is eligible for summer travel scholarships?
SACNAS student members participating in a summer research program that has been enrolled in the summer travel scholarships system by its program director.

What steps must I take in order to apply for summer travel scholarships?
To begin the online summer travel scholarship application, you will need your summer program’s access code. Your program director receives this access code when enrolling your summer program in the system; when s/he enters you into the system as an eligible travel scholarships applicant the system will send you an automated email with application instructions and the access code.

First, students must possess a paid membership that is current through, at least, the dates of the conference. Student membership is $25. Students must also register for the conference through MySACNAS. Travel scholarship awards do NOT cover conference registration fees or dues. Conference registration must be paid at the time of registration. See the travel scholarships page to learn more about the materials that you will need to submit as part of a complete travel scholarship application.

What is the process of award notification and acceptance?
All applicants will be notified of their travel scholarship status by August, 2010. Please check your MySACNAS homepage for updates and details on application status. If you have received an award, please submit the e-Contract immediately. If you need assistance with your travel scholarship application or if you have questions regarding submission of your e-Contract, please contact Perla Miranda, program manager, at (toll free) 1-877-SACNAS-1, ext. 231.

What should I do if I am experiencing problems or have additional questions?
For additional information regarding the process and procedures for travel scholarship application for summer program participants, please contact Perla Miranda, program manager, at (toll free) 877-SACNAS-1, ext. 231.